Volunteers are an essential part of creating a welcoming and meaningful Bear Health Fair experience. Their smiles, encouragement, and interaction with families help transform each booth from an activity into an opportunity for connection and learning.
1. Staff Each Booth
- Each booth should have a minimum of two volunteers (a minimum of 20 volunteers).
- Adult and youth volunteers may serve together; however, every booth must have at least one responsible adult who can help oversee the activity and manage the booth.
- Consider assigning additional volunteers for busier stations or larger events.
2. Provide Booth Information in Advance
Each booth guide includes:
- Booth setup instructions
- How the activity works
- Key teaching points
- Conversation starters
- Volunteer tips
Share these resources with your volunteers several weeks before the event so they have time to review, prepare, and feel confident serving at their station.
3. Prepare Volunteer Name Badges
Create name badges for each volunteer and include the booth information on the back*:
- How the activity works
- Key teaching points
- Conversation starters
- Volunteer tips
*The Washington Conference can prepare these name badges for your team if you purchase the needed supplies (see the Materials for Purchase list).
4. Assign a Volunteer Coordinator
Designate one person to support volunteers throughout the event by answering questions, helping with transitions, checking supplies, and ensuring each booth is ready.
5. Host a Volunteer Orientation
Before the event begins:
- Review the purpose of the Bear Health Fair.
- Pray together.
- Walk through the event flow.
- Make sure volunteers understand that their role is to connect with families, encourage children, and share God’s love.
6. Encourage Connection
Remind volunteers that the goal is more than completing an activity—it is creating a positive, memorable experience for every child and family who attends.
